Privacy Policy
Effective Date: October 2025
Website: https://unifiedodyssey.com
Unified Odyssey (“we,” “our,” or “us”) is committed to protecting your privacy. This policy explains how we collect, use, and protect your personal information when you visit our website or interact with our services.
Who We Are
Unified Odyssey is a digital services company that provides business systems, automation, and creative operations support.
Our website address is https://unifiedodyssey.com.
Comments
When visitors leave comments on the site, we collect the data shown in the comments form, as well as the visitor’s IP address and browser user agent string to help detect spam.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to check if you are using it. After approval of your comment, your profile picture (if any) will be visible to the public in the context of your comment.
You can read the Gravatar privacy policy here: https://automattic.com/privacy/
Media
If you upload images to the website, avoid uploading images with embedded location data (EXIF GPS). Visitors to the site can download and extract location data from such images.
Contact and Intake Forms
When you submit a form on our website (for example, to request a quote or start a service), we collect the information you provide—such as your name, business name, email, and project details.
This data is securely stored in HubSpot, which we use to manage client communications and inquiries.
You can view HubSpot’s privacy policy here: https://legal.hubspot.com/privacy-policy
Payments
If you purchase a service or subscription, payments are processed securely through Stripe. Unified Odyssey does not store or have access to your full payment information.
Stripe collects and processes your payment details in accordance with their own privacy policy: https://stripe.com/privacy
Agreements and E-Signatures
When you electronically sign a contract or service agreement, we use PandaDoc to collect your signature and related data (including your name, email, timestamp, and IP address).
PandaDoc’s privacy policy is available here: https://www.pandadoc.com/privacy-notice/
Cookies
If you leave a comment on our site, you may opt-in to saving your name, email, and website in cookies. These exist for your convenience so you do not have to re-enter your details for future comments.
When you log in, temporary cookies determine if your browser accepts cookies. Login and screen option cookies may last from a few days to one year depending on your choices.
You can clear or disable cookies at any time through your browser settings.
Analytics and Tracking
We use HubSpot Analytics and Google Analytics to help us understand website performance and user experience.
These tools may collect non-identifying data such as pages visited, time spent, browser type, and approximate location.
You can learn how Google uses data here: https://policies.google.com/technologies/partner-sites
Embedded Content from Other Websites
Articles on this site may include embedded content (such as videos, images, or articles). Embedded content behaves the same way as if you visited the source website directly.
These external websites may collect data, use cookies, or track your interactions according to their own privacy policies.
Who We Share Your Data With
We share your data only with trusted service providers who help us operate our business:
HubSpot (CRM and contact management)
Stripe (payment processing)
PandaDoc (digital signatures)
SiteGround (hosting and security)
Google Workspace (email and file storage)
Each provider follows its own privacy and security practices consistent with applicable data protection laws.
How Long We Retain Your Data
If you leave a comment, the comment and its metadata are retained indefinitely to help us recognize and approve follow-up comments automatically.
For users who create accounts or submit forms, the personal information you provide is retained as long as needed to deliver services, maintain records, or meet legal obligations.
You may request deletion of your data at any time (see below).
Your Data Rights
If you have an account, submitted a form, or left comments, you may request:
An exported file of your personal data we hold
Correction of inaccurate data
Erasure of your personal data
Requests can be sent to privacy@unifiedodyssey.com.
We may retain certain data as required for legal, tax, or security reasons.
Where Your Data Is Sent
Visitor comments and form submissions may be checked through automated spam detection and security services. Data may also be stored on secure servers operated by our hosting and service partners listed above.
Email Marketing
If you subscribe to our email updates, your address will be stored in HubSpot or another email service provider. You can unsubscribe at any time by clicking the link in any email you receive.
Contact Information
For questions or privacy-related requests, contact:
📧 privacy@unifiedodyssey.com
🌐 https://unifiedodyssey.com